Create Apps:

‘Create Apps’ allows the user to create and edit Apps

Edit Data Collectors:

If ‘Edit Data Collectors’ is checked, and ‘Create Apps’ is unchecked, the user will be able to edit existing Data Collector apps.  However, the user will not be able to create apps, and the ‘Create New App’ and ‘Save As’ buttons will not be available to the user.

Edit Document Distributors:

If ‘Edit Document Distributors’ is checked, and ‘Create Apps’ is unchecked, the user will be able to edit existing Document Distributor apps.  However, the user will not be able to create apps, and the ‘Create New App’ and ‘Save As’ buttons will not be available to the user.

Assign Users:

If ‘Assign Users’ is checked, the user will be able to assign apps to the required user.  Please note, if the user has ‘User Administration’ permissions, they will automatically have permissions to ‘Assign Users’.  ‘Assign Users’ is designed to give the user permission to assign apps without the need to have ‘User Administration’ permissions.

Delete Apps:

No change has been made to this option.  A user assigned a ‘Delete App’ permission will be able to delete apps and all the associated data.

Pre-Defined Access Levels

There are 4 pre-defined access levels available.

By default, AppCan Cloud has the following access levels. These cannot be changed, however, customs access levels can be created.

The default access levels are:

	SUPER USER	APP ADMINISTRATOR	ALERT ADMINISTRATOR	DATA USER
View Data
Edit / Delete Data	Yes	Yes	Yes	No
Print	Yes	Yes	Yes	Yes
View Revisions	Yes	Yes	Yes	Yes
Export	Yes	Yes	Yes	Yes
Alerts
Alerts	Yes	Yes	Yes	No
Apps
Create Apps	Yes	Yes	No	No
Edit Data Collector Apps	Yes	Yes	No	No
Edit Document Distributors	Yes	Yes	No	No
Assign Users	Yes	Yes	No	No
Delete Apps	Yes	Yes	No	No
Form Builder
Create / Edit Form	Yes	Yes	No	No
Delete Form	Yes	No	No	No
User Administration
User Administration	Yes	Yes	No	No
Groups & Quick Filters	Yes	No	No	No
Manage Access Levels	Yes	Yes	No	No
Licences	Yes	No	No	No
Advanced	Yes	No	No	No

Custom Access Levels

You can create your own Access Levels, if required.  A list of available Access Levels is shown below:

PERMISSION	DESCRIPTION
View Data
Edit / Delete Data	Allows user to edit records and delete Data Collector records
Print	Allows user to Print forms created in the form Builder
View Revisions	Allows user to view revisions of records submitted
Export	Allows user to Export data from the ‘View Data’ grids
Alerts
Alerts	Allows user to create and send Alerts to users
Apps
Create Apps	Allows user to create and edit Data Collector and Document Distribution Apps
Edit Data Collector Apps	Allows user to edit existing Data Collector Apps. Not required if user has ‘Create Apps’ permissions
Edit Document Distributors	Allows user to edit existing Document Distribution Apps. Not required if user has ‘Create Apps’ permissions
Assign Users	Allows user to assign Data Collector and Document Distribution Apps to users
Delete Apps	Allows user to delete Apps
Form Builder
Create/Edit Form	Allows user to create and edit Forms in Form Builder
Delete Form	Allows user to delete forms
User Administration
User Administration	Allows user to create, edit and delete user profiles
Groups & Quick Filters	Allows user to create and edit Groups & Quick Filters
Manage Access Levels	Allows user to create and edit Access Levels. Not required if user has ‘User Administration’ permissions
Licences	Allows user to view Licences purchased and assigned to users
Advanced	Allows user to change Advanced global options

Create Custom Access Levels

From the ‘Admin’ Menu, select ‘Access Levels’.  You will see a screen as below:

1. Set the ‘Access Levels’ dropdown to ‘Create New’
2. Enter a ‘User Level Name’
3. Enter a ‘Description’
4. Select the required permissions for that Access Level
5. Select ‘Save’.

Note: You can assign an ‘Access Level’ to a user in ‘User Administration’

Amend & Delete Custom Access Level

To amend an ‘Access Level’:

1. Select ‘Access Levels’ from the Admin menu
2. Select the required ‘Access Level’ from the dropdown
3. Make the required changes to the Access Level
4. Select the ‘Update’ to save the changes

To delete an ‘Access Level’:

1. Select the required ‘Access Level’ from the dropdown.
2. Select the ‘Delete’ button